In This Article
- Executive Summary
- The Tasks Where No Right Answer Exists
- Rubric Design: Criteria That Produce Agreement Instead of Opinion
- Measuring Your Reviewers Before You Trust Them
- Paired Comparison and Preference Testing
- Expert Panels and the Adjudication of Disagreement
- Reference-Free Automatic Metrics and Why Most Are Weak
- LLM-as-Judge: Real Uses and Documented Failure Modes
- Documenting the Evaluation So It Supports a Qualification File
- Conclusion
- For Further Reading
- References & Sources
Executive Summary
Most of the generative AI work now entering pharma and biotech operations has no answer key. A model drafts a section of a clinical study report, summarizes a deviation investigation, screens a literature set, or answers a medical information query. There is no single correct output to compare against, so the familiar validation move of running test cases and checking results against expected values does not apply. Teams respond in one of two unhelpful ways: they either declare the task unvalidatable and stall, or they run a quick review by two people who liked what they saw and call it qualified.
Neither response survives scrutiny. There is a mature body of method for exactly this problem, built over two decades in language technology research and clinical trial endpoint adjudication, and almost none of it is new. Write a rubric that decomposes quality into observable attributes. Measure whether your reviewers actually agree before you believe their scores. Use paired comparison when you need a ranking rather than an absolute grade. Adjudicate disagreement through a defined process rather than discussion. Treat automatic metrics and model-based judges as screening layers with quantified error, not as release decisions.
This article covers each of those methods honestly, including where they break. It then covers the part most technical treatments skip: how to write the evaluation down so it functions as evidence in a validation or qualification file. That means an evaluation protocol approved before data is generated, a stated sample size and sampling method, acceptance criteria set in advance, documented reviewer qualification, a results record that shows the disagreements as well as the scores, and a defined trigger for what happens when the model changes.
The Tasks Where No Right Answer Exists
The distinction that matters is not between traditional software and AI. It is between tasks with a determinable correct output and tasks without one. A great deal of confusion in life sciences AI programs comes from applying one mental model to both.
Consider two systems that both use a large language model. The first extracts the batch number, product code, and event date from a scanned deviation form. The second writes the summary narrative for that deviation. The first has ground truth. Someone can read the form, record the correct batch number, and compare. Accuracy, precision, and recall are all computable, and a test set of a few hundred documents supports a defensible statement about performance. The second has no ground truth at all. Two experienced quality investigators asked to summarize the same deviation will produce different narratives, both acceptable, differing in emphasis, order, and what they chose to leave out.
The second category is where most of the current interest in pharma and biotech is concentrated:
- Regulatory document drafting. Non-clinical overviews, clinical summary sections, responses to health authority questions, protocol synopses, and investigator brochure updates. Multiple compliant drafts exist for any given input.
- Deviation and investigation summarization. Condensing an investigation record into a narrative for a quality review board or an annual product quality review.
- Literature review and evidence synthesis. Screening, extracting, and summarizing across a search result set for safety signal work, medical affairs, or a pharmacovigilance periodic report.
- Query response. Medical information responses, internal question answering over standard operating procedures, and support for regulatory intelligence requests.
In every one of these, the reference answer either does not exist or exists in a form that is itself only one acceptable option among many. The absence of a reference is not a reason to skip evaluation. It changes which evaluation methods are available and it changes what the evidence looks like when written down.
Why “have a person check it” is not an evaluation strategy
Human review is the foundation of every method in this article. What fails is undefined human review. When a reviewer is handed an output and asked whether it is good, the answer carries no information about the system, because it mixes the reviewer’s standard, mood, familiarity with the input, and tolerance for a particular writing style into a single number that no one else can reproduce.
The language technology field documented this problem carefully. A survey of 165 papers on natural language generation found that generated text was evaluated along 204 distinct quality dimensions, which the authors mapped down to 71 separate criteria. What different papers called “fluency” broke into 15 different criteria depending on how the term was defined and used. Of 478 quality evaluation questions studied, more than half did not define the criterion being evaluated, 65 percent did not report the exact question given to evaluators, and 20 percent did not even name the criterion.8 That is the research literature, where methods sections are peer reviewed. Internal pilot evaluations in industry are rarely more disciplined.
What the regulators actually say, and what they do not
It is worth being precise here, because overstatement in this area does real damage to a program. No regulator has published a binding requirement telling you which evaluation method to use for a generative output without ground truth, or what agreement statistic to hit.
The European Medicines Agency’s reflection paper on the use of artificial intelligence in the medicinal product lifecycle sets out current thinking rather than binding requirements, and takes a risk-based position on development, deployment, and performance monitoring.19 EudraLex Annex 11 on computerized systems, which does carry regulatory weight in the EU, requires validation appropriate to risk and requires that testing evidence be documented and reviewed, without prescribing a method for language output.20 The FDA’s draft guidance on artificial intelligence to support regulatory decision-making remains a draft and is addressed in a companion article in this series.
So the honest framing is this. Nobody is going to hand you an acceptance threshold. What inspectors and assessors consistently do expect, across every guidance in this space, is that you defined intended use, assessed risk, decided in advance what acceptable performance meant, tested against that decision, documented the result including the failures, and set up a way to notice when performance changes. Those expectations are method-agnostic. They are also the reason the documentation section of this article matters as much as the statistics.
Rubric Design: Criteria That Produce Agreement Instead of Opinion
A rubric is the instrument that turns a reviewer’s reaction into data. A bad rubric produces numbers that look like data and behave like opinion. The difference is almost entirely in how the criteria are written.
Decompose quality into attributes a reader can observe
The single most useful move is to stop asking about quality and start asking about specific, separately observable attributes. Clinical summarization research has converged on a small set that transfers well to regulated document work: completeness, correctness, and conciseness were the three attributes used in a physician reader study across four clinical summarization tasks.13 For regulated drafting and investigation summarization, a workable attribute set usually looks like this:
| Attribute | The question the reviewer answers | Why it is separable |
|---|---|---|
| Groundedness | Is every factual statement in the output supported by the identified source material? | Checkable against a defined source set without judging style |
| Completeness | Are all required elements present, using a stated list of required elements? | Becomes a checklist rather than an impression |
| Correctness of interpretation | Where the output draws a conclusion, is that conclusion supportable from the source? | Separates factual grounding from reasoning |
| Conformance | Does the output follow the required template, terminology, and controlled vocabulary? | Largely deterministic and partly automatable |
| Conciseness | Does the output contain material that adds nothing for the intended reader? | Isolates verbosity, which otherwise contaminates other scores |
| Safety relevance | Does the output omit or downplay information with patient or product safety implications? | The attribute where a single failure should stop release |
Note what is missing: no attribute called “quality”, “usefulness”, or “readiness”. Those are conclusions drawn from the attributes, not things a reviewer scores directly.
Clinical documentation has existing validated instruments worth borrowing from rather than reinventing. A review of evaluation practice for large language models in medical summarization names three pre-existing rubrics that teams have adapted: SaferDx, a retrospective survey focused on diagnostic error and missed opportunities; PDQI-9, which evaluates physician notes across nine criteria with emphasis on documentation organization; and Revised-IDEA, a four-item tool for assessing clinical reasoning documentation. The same review points out the problem with all of them in this context: they were designed for clinician-authored notes, not model outputs, and many evaluation frameworks in the published literature lack enough detail about how they were created to assess their validity, with inter-rater reliability not always reported.14
Prefer error taxonomies to Likert scales
A five-point scale invites a reviewer to average their reaction. An error taxonomy asks them to find and classify specific problems, which is a task with a much higher natural agreement rate.
In practice this means replacing “rate the factual accuracy of this summary from 1 to 5” with “mark every statement in this summary that is not supported by the source document, and classify each as: contradicted by the source, not present in the source, or overstated relative to the source.” Two reviewers can disagree about whether a summary deserves a 3 or a 4. They agree far more often about whether sentence six is contradicted by the source.
The error taxonomy also produces something a Likert scale never does: a defect record you can act on. A count of unsupported statements per thousand words, broken down by class, tells an engineering team what to fix. A mean score of 3.7 tells them nothing.
The anchoring rule. Every point on any scale you do use must have a written anchor with a worked example. Not “3 = adequate” but “3 = the summary omits one non-safety-relevant element from the required element list, and contains no unsupported statements.” If you cannot write the anchor, the scale point does not mean anything and your reviewers are each inventing their own definition of it.
Write the reviewer instructions as a procedure, not a preamble
The instruction document a reviewer receives is the most underestimated artifact in the entire evaluation. It should specify the order in which they read the source and the output, whether they may consult other systems, how long they should spend, what to do when the output is ambiguous, and what to do when they believe the source material itself is wrong. Each of those choices changes the scores, and if the choice is not written down, different reviewers make it differently and the variation shows up as noise you will misread as model behavior.
The survey work on inter-coder agreement in computational linguistics makes the underlying point plainly: agreement coefficients measure the reliability of an annotation scheme and its guidelines, not just the diligence of the people applying it.9 Low agreement is usually a defect in the rubric before it is a defect in the reviewers.
Measuring Your Reviewers Before You Trust Them
This is the step almost every internal evaluation skips, and it is the step that decides whether anything else in the file means anything. If two qualified reviewers applying your rubric to the same output do not agree with each other, then the scores you collected describe your reviewers, not your model.
The coefficients, and which one to use
Percent agreement is not sufficient, because raters agree by chance at a rate that depends on how the categories are distributed. If 95 percent of outputs are acceptable, two reviewers who both mark everything acceptable will show 95 percent agreement while carrying no information at all. The chance-corrected coefficients exist to handle this.
Cohen’s kappa
Chance-corrected agreement between exactly two raters on categorical judgments. The most widely reported coefficient and the most widely misinterpreted.
Fleiss’ kappa
Extends chance-corrected agreement to a panel of more than two raters on nominal categories.
Krippendorff’s alpha
Handles any number of raters, nominal through ratio data, and incomplete rating matrices. It is defined over whatever ratings exist, which matters when reviewers miss items.
Weighted coefficients
For ordered categories, weighting partial disagreement (a 3 against a 4) differently from complete disagreement (a 1 against a 5) is more informative than treating all disagreement as equal.
For most regulated evaluation work, Krippendorff’s alpha is the better default. It does not require complete data, it accommodates any number of raters, and it extends across measurement levels, so the same coefficient covers a binary acceptable-or-not judgment and an ordinal severity scale.12 Where the design is a clean two-rater categorical comparison, Cohen’s kappa is fine and is more familiar to reviewers.
The thresholds, and why the common ones are too generous
Cohen’s original interpretation bands are widely quoted: values at or below zero indicate no agreement, 0.01 to 0.20 none to slight, 0.21 to 0.40 fair, 0.41 to 0.60 moderate, 0.61 to 0.80 substantial, and 0.81 to 1.00 almost perfect. The methodological literature in health research argues directly that this is too lenient for health-related work, because it implies a value as low as 0.41 might be acceptable.10
Krippendorff’s own conventions are stricter and better suited to a regulated setting: rely on data at alpha of 0.800 or above, draw only tentative conclusions in the 0.667 to 0.800 band, and discard data below 0.667.12 For a GxP evaluation, adopting the stricter convention is defensible and easy to justify. For a safety-relevant attribute, arguing for something higher still is reasonable.
Report the confidence interval, not just the point estimate. An alpha of 0.72 calculated on 25 items is not meaningfully different from an alpha of 0.55. Methodological work on inter-rater reliability for nominal data makes the case that the choice of coefficient and the construction of its confidence interval both materially change the conclusion.11 If your protocol states an acceptance criterion on an agreement coefficient, it should state whether the criterion applies to the point estimate or the lower bound of the interval. Decide that before you see the number.
What to do when agreement is low
Low agreement is diagnostic information, not a failure to hide. The response sequence that works:
Look at the disagreement cases directly
Pull every item where reviewers diverged and read them together. In most low-agreement rounds, the disagreements cluster into two or three recognizable patterns rather than spreading evenly.
Fix the rubric, not the reviewers
Where a pattern reflects an ambiguity in a criterion definition, rewrite the criterion and add the disputed item as a worked example in the instructions. Version the rubric when you do this.
Run a calibration round on a separate item set
Re-measure agreement on items nobody has seen. Re-measuring on the same items after discussing them tells you the reviewers now remember the answers, not that the rubric improved.
Only then treat it as a reviewer qualification issue
If one reviewer diverges systematically from a stable panel after the rubric is fixed, that is a training or qualification finding about that reviewer. It is rarely the first explanation and should not be the first assumption.
Record all of it in the evaluation file
The rubric versions, the calibration rounds, and the agreement values at each round are part of the evidence. A file showing agreement rising from 0.52 to 0.84 across three documented calibration rounds is more convincing than one that reports 0.84 with no history.
There is a harder case worth naming. Sometimes agreement stays low after the rubric is clean and the panel is calibrated. That result is telling you the task genuinely has no stable standard among qualified experts. That is a legitimate finding, and the right response is to narrow the intended use rather than to keep adjusting the measurement until the number improves.
Paired Comparison and Preference Testing
Absolute scoring asks a reviewer to place an output on a scale. Paired comparison asks a much easier question: shown two outputs for the same input, which is better on a stated criterion? People are considerably more consistent at relative judgments than absolute ones, and the method removes the problem of scale drift across a long review session.
How the method works and what it produces
The reviewer sees two outputs, in randomized order, with the systems that produced them concealed. They pick one, or record a tie. Repeated across many items and many pairs, these votes are converted into a ranking. The public large-scale example of this design is Chatbot Arena, which collects crowdsourced pairwise votes and fits a Bradley-Terry model, a statistical model of paired comparison dating to 1952, to estimate relative strength from the vote record.2
For an internal evaluation the same structure works at much smaller scale. Useful comparisons include:
- Model output against the current human-authored baseline. The most relevant comparison for a document drafting use case, because the real decision is whether the model output is at least as good as what the process produces today.
- Candidate configuration against candidate configuration. Two prompt designs, two retrieval strategies, two model versions.
- Post-change against pre-change. After a model or configuration update, whether reviewers prefer the new outputs is a direct and interpretable signal.
The physician reader study in the clinical summarization work referenced earlier used this structure. Ten physicians compared adapted model summaries against summaries written by medical experts across four tasks. In a majority of cases the best-adapted model output was found either non-inferior, at 45 percent, or preferred, at 36 percent, with human summaries preferred in 19 percent.13 That result is only interpretable because the comparison was paired, blinded, and scored against defined attributes.
The limits you have to design around
Four things paired comparison will not tell you
- Whether either output is acceptable. A preference for A over B is compatible with both being unfit for use. Always pair preference testing with an absolute acceptability gate on the attributes that matter for release.
- Why the preferred output was preferred. Unless you ask on which criterion, reviewers will often be responding to fluency or length. Collect the reason.
- Anything about rare high-severity failures. Preference testing on a random sample will almost never surface the failure mode that occurs in one output in a thousand and matters more than everything else combined.
- How large the difference is in terms anyone cares about. A statistically clear preference can correspond to a difference no reviewer would act on.
Design controls that address these: randomize presentation order for every pair and record the order, blind the system identity, allow an explicit tie so reviewers do not force a distinction that is not there, require the reviewer to name the criterion that drove the choice, and run the absolute acceptability rubric on the same items so you have both signals from one review pass.
Expert Panels and the Adjudication of Disagreement
Clinical development solved a version of this problem decades ago. When an endpoint is subjective or requires the application of a complex definition, trials use a blinded, independent adjudication committee rather than relying on a single assessor. The FDA’s draft guidance on data monitoring committees is explicit that a data monitoring committee should not adjudicate endpoints, because it may hold unblinded comparative data, and that such adjudication belongs to a separate committee blinded to the assigned intervention.21 The structural insight transfers directly to model output evaluation.
The transferable pattern
A charter written before any review happens
Panel membership and qualifications, the definitions being applied, the review procedure, how disagreement is resolved, and how the record is kept. In clinical adjudication this is a formal document approved before the first case is reviewed. There is no reason a model evaluation charter should be less formal.
Two independent reviewers per item, working blind to each other
Independence is the whole point. If reviewers can see each other’s scores or discuss items during the review, you no longer have two observations, you have one observation and an echo.
A named adjudicator for disagreements
A third reviewer, or the full panel, resolves cases where the first two diverge. The adjudicator sees both assessments and the item, and records the reason for the resolution.
Blinding of everything that should not influence the judgment
Which system produced the output, whether a human or a model wrote it, which configuration version it came from. Strip identifiers before circulation, the same way treatment-arm identifiers are stripped in clinical adjudication.
A complete record of every determination
Including the initial disagreements. The adjudication rate is itself a quality signal about the rubric and about the difficulty of the item population.
Treat the disagreement rate as a primary output
Most teams report the final adjudicated scores and discard the record of how much adjudication was needed. That record is one of the more useful things the evaluation produces. A rising adjudication rate on a stable rubric with a stable panel indicates that the model’s output has moved into territory where experts no longer agree on acceptability, which is an early warning worth acting on. Track it as a metric with its own trend, not as an operational statistic about how long the review took.
A practical panel design that holds up. Three qualified reviewers. Every item reviewed independently by two, assigned so that each pair combination appears roughly equally. A defined overlap set of items reviewed by all three, used to compute the agreement coefficient. The third reviewer adjudicates disagreements outside the overlap set. This gives you a reliability measurement and an adjudication mechanism from a single review pass, and it distributes the effort across the panel rather than concentrating it.
Reference-Free Automatic Metrics and Why Most Are Weak
Automatic metrics are attractive because they scale. The honest position is that for open-ended generation in a regulated setting, most of them are too weak to carry a release decision, and a few narrow ones are genuinely useful.
The reference-based metrics do not apply, and would be weak anyway
ROUGE, BLEU, and their relatives compare a candidate against one or more reference texts. Without ground truth there is no reference to compare against, so they are unavailable by construction. Even where a reference exists, the correlation with human judgment is poor for anything requiring creativity or synthesis. Conventional reference-based metrics have relatively low correlation with human judgment, particularly for tasks needing creativity and diversity.3 A comparative study of summarization evaluation methods reported correlation between BERTScore, ROUGE-2, and human evaluation in the range of roughly 0.2 to 0.4, with weak correlation across measured dimensions.18 Earlier critical work on summarization evaluation reached the same conclusion from a different direction: existing automatic metrics do not adequately reflect the differences between model-written and human-written summaries.17
Embedding-based metrics such as BERTScore improve on surface overlap by comparing meaning rather than words, but they inherit the same problem in specialized domains, where correlation with expert judgment weakens further. A scoping review of clinical text summarization with large language models is worth reading on this point, as is the broader review of evaluation practice in medical summarization, which is direct about automated metrics failing for abstractive clinical summarization because surface matching does not capture clinical reasoning or detect fabricated content.1415
The narrow automatic checks that do earn their place
What works automatically is not a quality score. It is a set of deterministic checks that catch specific, well-defined defect classes with near-perfect reliability. These belong in the evaluation and in production monitoring, and they reduce the volume of material human reviewers have to process.
| Automatic check | What it catches | What it cannot do |
|---|---|---|
| Citation and source resolution | References to source documents, sections, or identifiers that do not exist or do not resolve | Judge whether a resolving citation actually supports the claim |
| Numeric consistency | Figures in the output that do not appear in the source, or that fail arithmetic checks against it | Detect a correct number used in a misleading context |
| Controlled vocabulary conformance | Prohibited terms, unapproved abbreviations, deviations from a required lexicon | Assess whether approved terminology was used correctly |
| Template and structure conformance | Missing required sections, wrong ordering, structural deviation from a defined format | Assess whether a present section contains the right content |
| Entailment against the source set | Statements with no supporting text in the retrieved source material, as a flag for review | Serve as a decision on its own, since these checks have their own error rates |
| Length and redundancy limits | Outputs outside a defined length band, or with high internal repetition | Distinguish useful detail from padding |
The pattern is that automatic checks handle the classes of defect where a correct answer is definable even though the output as a whole has no correct form. A citation either resolves or it does not. That is ground truth inside a task without ground truth, and it is worth mining thoroughly before anyone concludes that automation has nothing to offer here.
LLM-as-Judge: Real Uses and Documented Failure Modes
Using a language model to score another model’s output has become the default suggestion whenever human review looks expensive. It is a real method with a real research base and real, measured limitations. Both halves of that sentence matter.
What the evidence supports
The foundational work on this approach reported that strong model judges can match both controlled and crowdsourced human preferences at over 80 percent agreement, which is the same level of agreement observed between humans.1 A separate framework for using a model with chain-of-thought prompting and a form-filling structure reported a Spearman correlation of 0.514 with human judgment on summarization, described as outperforming previous methods by a large margin.3 A 0.514 correlation is a genuine improvement over the 0.2 to 0.4 range typical of surface metrics. It is also nowhere near the agreement you would demand from a human reviewer panel before trusting its scores.
The picture gets less comfortable in specialist domains. A study of model judges against subject matter experts in dietetics and mental health found agreement on overall preference of 68 percent in dietetics and 64 percent in mental health, with agreement varying considerably on domain-specific aspects. The authors concluded that models alone may not provide the depth of understanding required for complex, knowledge-specific tasks.6 Pharmaceutical quality and regulatory work is a complex, knowledge-specific task by any reasonable reading of that finding.
The documented failure modes
A survey of the field organizes the known biases systematically, and an automated bias quantification framework identifies twelve categories of potential bias in model judges.74 Four of them matter most for a regulated evaluation.
Position bias
The judge’s preference changes when the order of two candidate responses is reversed. Identified in the original work on model judges and partly addressable by presenting both orders and requiring consistency.
Verbosity bias
Longer outputs score higher even when semantically equivalent to shorter ones. Directly hostile to a regulated setting, where concise and complete is the goal and padding is a defect.
Self-preference
Judges rate their own outputs more favorably. Measurement work indicates models assign higher evaluations to lower-perplexity text than human evaluators do, whether or not the model generated it, which points to familiarity as the mechanism.
Prompt sensitivity
Scores move with the phrasing of the judging instruction. This makes the judge prompt a configuration item that has to be version controlled and re-validated when changed.
The self-preference finding deserves a moment. If the mechanism is familiarity rather than authorship, then choosing a different model as the judge does not eliminate the problem. It shifts which outputs get the benefit. That has a practical consequence: any judge configuration has to be calibrated against human judgment on your own material, and the calibration does not transfer from one deployment to another.5
What calibration against human judgment actually requires
The phrase “we calibrated the judge” is doing a lot of unexamined work in current practice. Calibration that means something looks like this:
- A human-scored calibration set drawn from your real inputs, scored under the same rubric the judge will apply, by the same qualified panel, with the human panel’s own inter-rater reliability measured first. You cannot calibrate a judge against a standard that is itself unreliable.
- An agreement measurement between judge and human panel using the same coefficient you used for human-human agreement, so the two numbers are comparable. Judge-human agreement should be reported alongside human-human agreement, never on its own.
- Error analysis by direction and severity, not just an agreement number. A judge that occasionally marks acceptable output as unacceptable creates review work. A judge that marks unacceptable output as acceptable creates escape. Those are different problems with different tolerances, and a single agreement coefficient hides the difference.
- Sensitivity checks on the known failure modes: the same pairs presented in both orders, matched pairs differing only in length, and outputs from more than one generating system.
- A defined re-calibration trigger. The judge model changes, the judge prompt changes, the generating model changes, or the input distribution changes. Any of those invalidates the calibration.
- A stated scope of use. Write down what the judge is authorized to decide and what it is not.
The defensible position on scope. A calibrated model judge is well suited to continuous screening of high volumes, to flagging outputs for human review, to regression checking between configuration versions, and to monitoring for change in output character over time. It is not, on current evidence, a substitute for qualified human review in the release decision for a GxP-relevant output. Published work applying model judges to clinical summaries is worth following, and the direction of travel is encouraging.16 The evidence base does not yet support removing the human from the decision, and a validation file that claims otherwise is claiming more than the literature supports.
Documenting the Evaluation So It Supports a Qualification File
Everything above is method. This section is about evidence. The difference is that a method produces a result and evidence produces a result somebody else can rely on without repeating the work. In a regulated setting the second is the only one that counts, and it is where most otherwise sound evaluations fall apart.
A useful way to think about the requirement: an assessor should be able to read your file and reconstruct what you did, what you decided in advance, what you found, and why you concluded the system was fit for its intended use. Nothing in that sentence is specific to AI. It is the same expectation that applies to any validation activity, which is convenient, because it means the file structure is already familiar to your quality organization.
The six elements
An approved evaluation protocol
Written and approved before any evaluation data is generated. It states intended use and the specific task being evaluated, the risk assessment that drove the design, the attributes being scored, the rubric with its anchors as a controlled attachment, the reviewer panel design, the sampling plan, and the acceptance criteria. Protocol approval before execution is what separates an evaluation from a demonstration.
Sample size and sampling method with a stated rationale
How many outputs, drawn how, from which population, over what period. Say whether sampling was random, stratified, or deliberately enriched with difficult cases, and if stratified, on what variables. Give the rationale for the number: the precision you need on the primary attribute, the rate of the defect you are trying to detect, or the risk classification of the use case. A number without a rationale is the most common gap in this section.
Acceptance criteria fixed in advance
Numeric where possible, per attribute, with the treatment of safety-relevant failures stated separately. Include the inter-rater reliability criterion for the human panel and the judge-human agreement criterion if a model judge is in scope. Criteria written after the results are known are not acceptance criteria, and an assessor who spots the sequence will discount everything downstream of it.
Reviewer qualification records
Who reviewed, what qualifies them for this specific judgment, what training they received on this rubric, their calibration round performance, and their independence from the system’s development. This is ordinary personnel qualification evidence applied to a new activity. It is also the element most often missing entirely.
A results record that includes the failures
Per-attribute results against each criterion, the agreement coefficients with confidence intervals, the adjudication rate, and a documented analysis of every output that failed, including whether it points to a systematic defect or a one-off. Deviations from the protocol get recorded and assessed, exactly as they would in any other qualification. A file with no failures in it reads as an incomplete file, not a good result.
A defined position on model change
What constitutes a change requiring re-evaluation, what level of re-evaluation each change class triggers, and who decides. This connects the evaluation to change control and is covered in more depth in a companion article on retraining and change control.
Sizing the sample without pretending to more precision than you have
There is no published standard sample size for evaluating generative output in a GxP context, and any consultant who gives you one without asking about your use case is selling something. What you can do is make the number defensible.
Start from what the evaluation has to demonstrate. If the primary question is whether the unsupported-statement rate is below a stated threshold, the sample size follows from the precision you need on that proportion and the rate you expect. If the primary question is whether a rare, high-severity failure mode occurs, random sampling is the wrong instrument at any feasible size, and the answer is targeted adversarial testing designed around the failure mode instead. If the question is whether reviewers agree well enough to trust the rest of the evaluation, the overlap set needs to be large enough that the confidence interval around the agreement coefficient is narrow enough to support the criterion.
Stratification usually buys more than raw size. A sample of 150 outputs stratified across document type, input length, source-material quality, and therapeutic area tells you far more than 400 drawn at random from whatever was available, and it lets you report performance by stratum rather than as a single average that conceals a weak segment.
The four things an assessor will look for first
- Was the protocol approved before execution? Check the approval date against the first data date. This is the fastest way to distinguish an evaluation from a write-up.
- Were the acceptance criteria set before the results? Same test, applied to the criteria document.
- Is there evidence the reviewers were reliable? An agreement coefficient with a confidence interval, or an explanation of why one was not needed.
- Is there a record of what failed and what was done about it? The presence of documented failures with assessments is a sign of a real evaluation, not a weakness in it.
Connecting to the existing framework without overstating it
The temptation is to write in the file that a particular regulation requires this evaluation design. Resist it, because it is not true and it invites a challenge you will lose. What is true, and is enough:
Annex 11 requires validation appropriate to risk, with documented testing evidence and documented assessment of results, and it applies to computerized systems used in GMP-regulated activity in the EU.20 The EMA reflection paper describes current thinking on artificial intelligence across the medicinal product lifecycle and takes a risk-based position on development, deployment, and performance monitoring, while explicitly being a reflection rather than binding guidance.19 Industry guidance on computerized system validation has extended to cover the AI and machine learning lifecycle, including defining intended use, selecting data, establishing performance measures, and continuous monitoring in operation.
None of that mandates Krippendorff’s alpha at 0.8 or a panel of three. What it does establish is that risk-proportionate, documented, pre-specified evidence of fitness for intended use is the expectation, and that an evaluation designed the way this article describes meets that expectation on its own terms. Write it that way. Say what your evaluation demonstrates and what it does not, cite the framework as the reason you designed it this way rather than as a requirement it satisfies, and you will have a file that holds up in a discussion instead of one that invites an argument about what a guidance document says.
One line worth putting in every protocol. A statement of what the evaluation does not cover. Which inputs are out of scope, which failure modes were not tested, which conclusions the sample does not support. Assessors read scope limitations as a sign that the team understood the boundaries of its own evidence. Teams that omit them usually get asked about them anyway, and the answer is much weaker when it is improvised.
Conclusion
The absence of a reference answer does not make a system unvalidatable. It moves the evidence from correctness against an answer key to agreement among qualified people applying a defined standard, which is a different kind of evidence with a well-developed method behind it. Rubrics that decompose quality into observable attributes, error taxonomies rather than impression scores, inter-rater reliability measured before any results are believed, blinded paired comparison where the real question is relative rather than absolute, and adjudication borrowed from clinical endpoint committees. None of it is exotic. Most of it predates the current generation of models by many years.
What is new is the pressure to substitute automation for the human judgment at the center of it. Reference-free automatic metrics correlate weakly with expert judgment on open-ended text, and model judges, while a genuine advance, carry documented position, verbosity, self-preference, and prompt-sensitivity effects, and show noticeably lower agreement with experts in specialist domains than in general ones. The right use of both is as a screening and monitoring layer with quantified error, feeding a human decision that remains accountable. A validation file that says exactly this, with the calibration data to support it, is stronger than one claiming an automated evaluation the evidence does not yet support.
The work that most often decides whether any of this holds up is the least technical part: an approved protocol before execution, a stated sampling rationale, acceptance criteria fixed in advance, reviewer qualification on file, a results record that shows the failures, and a defined trigger for re-evaluation when the model changes. Sakara Digital works with pharma and biotech organizations building evaluation approaches for generative and summarization systems in GxP settings, including rubric design, panel and adjudication structure, and the protocol and evidence package behind it. If you are working out how to evidence output quality for a system with no answer key, and want an independent perspective on where to start, we are happy to have that conversation.
For Further Reading
For Further Reading
- Validating GenAI for Regulatory Document Authoring: A Practical Playbook
- Human-in-the-Loop Requirements for Pharma AI: What FDA and EMA Actually Expect
- Computer System Validation vs. AI Validation: Key Differences That Matter
- Risk-Based AI Validation in GxP Environments: A Practical Guide
- Red Teaming Pharma AI Models: A Structured Test Plan
References & Sources
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